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How to Apply for Funding

Description

New Grants and Payment Management Systems Now Available!

The Justice Grants System (JustGrants) and the Department of the Treasury’s Automated Standard Application for Payments (ASAP) are now available for all award management and payment activities. Award recipients with the Office of Justice Programs (OJP) can login to JustGrants or visit the informational website for further resources and support. Additionally, ASAP is now available for enrolled Department of Justice award recipients to request funds. For more information on how to request funds in ASAP, please reference the user guide


Before You Apply for Funding

Subscribe to News From OVC for updates on new funding opportunities and other OVC announcements.

Organizations must register for Grants.gov or Office of Justice Programs Management System (GMS) (refer to the "How to Apply" section of the solicitation for appropriate system).

Applying through Grants.gov: Follow the steps outlined in the How To Apply (Grants.gov) section of the Office of Justice Programs (OJP) Grant Application Resource Guide.

Applying through GMS: Follow the steps outlined in the How To Apply (GMS) section of the OJP Grant Application Resource Guide.

  • Grants.gov: Before you can register as an organization applicant with Grants.gov, you will need to obtain a DUNS number and complete registration in the System for Award Management (SAM). Once the SAM registration/renewal is complete, the information transfer from SAM to Grants.gov can take as long as 48 hours. OJP recommends that the applicant register or renew registration with SAM as early as possible. See Get Registered on Grants.gov for details and instructions.
     
  • OJP Grants Management System: The registration process can take between 3 and 5 days to complete. You should begin the application process as soon as possible, especially if you are a first-time user. For assistance with the electronic application process, contact the GMS toll free hotline at 888–549–9901. The hotline is open from 7:00 a.m. to 9:00 p.m. eastern time, Monday through Friday.

Complete the AOR profile on Grants.gov and create a username and password. An applicant entity's "unique entity identifier" (DUNS number) must be used to complete this step. For more information about the registration process for organizations and other entities, go to www.grants.gov/web/grants/applicants/organization-registration.html. Individuals registering with Grants.gov should go to www.grants.gov/web/grants/applicants/registration.html.

Note that an organization can have more than one AOR.

Applicants submit applications through Grants.gov, a "one-stop storefront" to find funding opportunities and apply for funding. See Grants.gov for complete instructions on how to register and submit an application.

Refer to the "Eligibility" section of the solicitation.

The E-Biz POC at the applicant organization must log into Grants.gov to confirm the applicant organization's AOR. The E-Biz POC will need the MPIN password obtained when registering with SAM to complete this step. Note that an organization can have more than one AOR.

 

Develop an Application

Refer to the solicitation for contact information for general questions about the requirements of the solicitation.

Visit the "Application and Submission Information" section of the solicitation to review the "Program Narrative" section, as the page length and other requirements may vary by solicitation. However, generally, the Program Narrative should be double-spaced, using 12-point Times New Roman font and have no less than 1-inch margins. Pages should be numbered. If the program narrative fails to comply with these length-related restrictions, OVC may negatively consider such noncompliance in peer review and in final award decisions.

Documents required under the "Project Abstract" and "Budget and Budget Narrative" sections will not count toward the program narrative page count. Other attachments, such as résumés, will also not count toward the program narrative page count.

See the Office of Justice Programs Budget Detail Worksheet page for sample budget detail worksheets. When using this form, you must also include a budget narrative, in Microsoft Word or PDF format, as a separate attachment.

The Office of Justice Programs (OJP) will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award.

The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description of the solicitation. Applicants should visit OJP’s performance measurement page for an overview of performance measurement activities.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

 

About the Budget

For more information on allowable and unallowable costs, please review the solicitation and the Department of Justice (DOJ) Grants Financial Guide. Interpretations or clarification on the DOJ Grants Financial Guide can be addressed to the Office of the Chief Financial Officer's Customer Service Center at 800–458–0786. 

See the Office of Justice Programs Budget Detail Worksheet page for sample budget detail worksheets. When using this form, you must also include a budget narrative, in Microsoft Word or PDF format, as a separate attachment.

Applicants should provide a budget that—

  1. is complete, allowable, and cost-effective in relation to the proposed activities;
  2. shows the cost calculations demonstrating how they arrived at the total amount requested; and 
  3. provides a brief supporting narrative to link costs with project activities. The budget should cover the entire award period.

An applicant may combine the Budget Narrative and the Budget Detail Worksheet in one document. However, if an applicant submits only one budget document, it must contain both narrative and detail information.

Information about what the budget detail worksheet should include is available in the Detailed Computations and Allowable Costs section of the Office of Justice Programs (OJP) Grant Application Resource Guide 

Information about what the budget narrative should include is available in the Narrative Justification for Every Cost section of the Office of Justice Programs (OJP) Grant Application Resource Guide 

View the Audit Requirements section of the Department of Justice (DOJ) Grants Financial Guide for information about audit report requirements.

View the Indirect Costs section of the Department of Justice (DOJ) Grants Financial Guide for information about indirect costs.

 

How to Apply: Technical Issues and Support

Most applications must be submitted via Grants.gov. Some solicitations require that the application is submitted via the Office of Justice Programs Grants Management System (GMS). Refer to the "How to Apply" section of the solicitation.

Applying through Grants.gov: Follow the steps outlined in the How To Apply (Grants.gov) section of the Office of Justice Programs (OJP) Grant Application Resource Guide.

Applying through GMS: Follow the steps outlined in the How To Apply (GMS) section of the OJP Grant Application Resource Guide.

No. Applicants must submit their application electronically. OVC will not accept paper submissions.

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at www.grants.gov/web/grants/support.html, or at [email protected]. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must contact the Grants.gov Customer Support Hotline or the SAM Help Desk (Federal Service Desk) to report the technical issue and receive a tracking number.

The applicant must email the contact identified in the Contact Information section on the title page within 24 hours after the application deadline to request approval to submit its application after the deadline. The applicant's email must describe the technical difficulties, and must include a timeline of the applicant’s submission efforts, the complete grant application, the applicant’s DUNS number, and any Grants.gov Help Desk or SAM tracking number(s).

Note: OJP does not automatically approve requests to submit a late application. After OJP reviews the applicant's request, and contacts the Grants.gov or SAM Help Desks to verify the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the late application submission was due to the applicant's failure to follow all required procedures, OJP will deny the applicant's request to submit its application.

The following conditions generally are insufficient to justify late submissions—

  • failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal can take as long as 10 business days to complete. The information transfer from SAM to Grants.gov can take up to 48 hours.),
  • failure to follow Grants.gov instructions on how to register and apply as posted on its website,
  • failure to follow each instruction in the OJP solicitation, or
  • technical issues with the applicant's computer or information technology environment, such as issues with firewalls.

Visit the GMS Training and Technical Assistance section of the Office of Justice Programs (OJP) website for help with GMS. You may also contact the GMS Help Desk by email at email at [email protected] or phone at 202–514–2024 (option 3).

An applicant that experiences unforeseen GMS technical issues beyond its control that prevent it from submitting its application by the deadline must contact the GMS Help Desk or the SAM Help Desk (Federal Service Desk). Report the technical issue and receive a tracking number.

The applicant must email the contact identified in the Contact Information section of the solicitation within 24 hours after the application deadline to request approval to submit its application after the deadline. The applicant's email must describe the technical difficulties, and must include a timeline of the applicant's submission efforts, the complete grant application, the applicant's DUNS number, and any GMS Help Desk or SAM tracking number(s).

Note: OJP does not automatically approve requests to submit a late application. After OJP reviews the applicant's request, and contacts the GMS Help Desk to verify the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the untimely application submission was due to the applicant's failure to follow all required procedures, OJP will deny the applicant's request to submit its application.

The following conditions generally are insufficient to justify late submissions—

  • failure to register in SAM or GMS in sufficient time (SAM registration and renewal can take as long as 10 business days to complete),
  • failure to follow GMS instructions on how to register and apply as posted on the GMS website,
  • failure to follow each instruction in the OJP solicitation, or
  • technical issues with the applicant's computer or information technology environment, such as issues with firewalls.

Instructions for filling out the SF-424 can be found on Grants.gov.

 

Date Created: April 23, 2020