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How to Apply for Funding

Description

New Grants and Payment Management Systems Now Available!

The Justice Grants System (JustGrants) and the Department of the Treasury’s Automated Standard Application for Payments (ASAP) are now available for all award management and payment activities. Award recipients with the Office of Justice Programs (OJP) can login to JustGrants or visit the informational website for further resources and support. Additionally, ASAP is now available for enrolled Department of Justice award recipients to request funds. For more information on how to request funds in ASAP, please reference the user guide


Before You Apply for Funding

Subscribe to News From OVC for updates on new funding opportunities and other OVC announcements.

Refer the solicitation and the Office of Justice Programs Grant Application Resource Guide for information on the application process.

For new applicants or grantees, the onboarding process will commence when you initiate an application in Grants.gov. During entity onboarding, the Entity Administrator will be assigned to the entity’s designated “Electronic Business Point of Contact (E-Biz POC).” This is the individual who is currently designated in SAM.gov as responsible for federal grant-related activities.

Before applying for an OVC funding opportunity, applicants must complete multiple tasks outlined in the Office of Justice Programs Grant Application Resource Guide.

Registering with Grants.gov is a one-time process; and we encourage applicants to register several weeks before the Grants.gov application submission deadline. Processing delays may occur, and it can take several weeks for first-time registrants to receive confirmation of registration and a user password.

It can take up to 2 business days to obtain the DUNS number.

Call DUN and Bradstreet at 866–705–5711 to obtain a DUNS number of apply at www.dnb.com.

SAM registration and renewal can take as long as 10 business days to complete. If you do not have an Employer Identification Number (EIN), the process can take up to 5 weeks. If you have an EIN, the process can take up to 2 weeks. SAM registration procedures can be accessed at www.sam.gov.

The information transfer from SAM to Grants.gov can take up to 48 hours.

Complete the AOR profile on Grants.gov and create a username and password. An applicant entity's "unique entity identifier" (DUNS number) must be used to complete this step. For more information about the registration process for organizations and other entities, go to www.grants.gov/web/grants/applicants/organization-registration.html. Individuals registering with Grants.gov should go to www.grants.gov/web/grants/applicants/registration.html.

Note that an organization can have more than one AOR.

After you have reviewed the solicitation, you must complete the application package and submit it online.

Before applying, applicants will need to obtain a Data Universal Numbering System (DUNS) and System of Award Management (SAM) registration or renewal. Applicants must also register with Grants.gov. Visit Grants.gov for complete instructions on how to register.

In FY 2021, applications will be submitted in response to OVC solicitations in a new two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov. See Grants.gov for complete instructions on how to submit these application forms.

Step 2: Applicants will receive an invitation to submit the full application including attachments in JustGrants. See the following resources for instructions on how to submit the full application:

Pay special attention to the two deadlines listed on page 1 of every solicitation. The deadline to complete Step 1 in Grants.gov is typically 2 weeks prior to the full application deadline in JustGrants.

The E-Biz POC at the applicant organization must log into Grants.gov to confirm the applicant organization's AOR. The E-Biz POC will need the MPIN password obtained when registering with SAM to complete this step. Note that an organization can have more than one AOR.

Refer to the "Eligibility" section of the solicitation to determine if you are eligible.

 

Develop an Application

Refer to the solicitation for contact information for general questions about the requirements of the solicitation.

Visit the "Application and Submission Information" section of the solicitation to review the "Proposal Narrative" section, as the page length and other requirements may vary by solicitation. However, generally, the Proposal Narrative should be double-spaced, using 12-point Times New Roman font and have no less than 1-inch margins. Pages should be numbered. If the Proposal Narrative fails to comply with these length-related restrictions, OVC may negatively consider such noncompliance in peer review and in final award decisions.

Documents required under the "Proposal Abstract" and "Budget and Budget Narrative" sections will not count toward the Proposal Narrative page count. Other attachments, such as résumés, will also not count toward the Proposal Narrative page count.

The Office of Justice Programs (OJP) will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award.

The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables" in Section A. Program Description of the solicitation. Applicants should visit OJP’s performance measurement page for an overview of performance measurement activities.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

 

About the Budget

For more information on allowable and unallowable costs, please review the solicitation and the Department of Justice (DOJ) Grants Financial Guide. Interpretations or clarification on the DOJ Grants Financial Guide can be addressed to the Office of the Chief Financial Officer's Customer Service Center at 800–458–0786. 

Applicants should provide a budget that—

  1. is complete, allowable, and cost-effective in relation to the proposed activities;
  2. shows the cost calculations demonstrating how they arrived at the total amount requested; and 
  3. provides a brief supporting narrative to link costs with project activities. The budget should cover the entire award period.

Applicants will complete the JustGrants web-based budget form. See the Office of Justice Programs Grant Application Resource Guide for additional information on preparing a budget.

Information about what the budget narrative should include is available in the Narrative Justification for Every Cost section of the Office of Justice Programs Grant Application Resource Guide.

View the Audit Requirements section of the Department of Justice (DOJ) Grants Financial Guide for information about audit report requirements.

View the Indirect Costs section of the Department of Justice (DOJ) Grants Financial Guide for information about indirect costs and the Indirect Cost Rate Agreement section of the Office of Justice Programs Grant Application Resource Guide.

 

How to Apply: Technical Issues and Support

After you have reviewed the solicitation, you must complete the application package and submit it online.

Before applying, applicants will need to obtain a Data Universal Numbering System (DUNS) and System of Award Management (SAM) registration or renewal. Applicants must also register with Grants.gov. Visit Grants.gov for complete instructions on how to register.

In FY 2021, applications will be submitted in response to OVC solicitations in a new two-step process.

Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov. See Grants.gov for complete instructions on how to submit these application forms.

Step 2: Applicants will submit the full application including attachments in JustGrants at JustGrants.usdoj.gov. See the Office of Justice Programs Entity User: Application Submission Job Aid Reference Guide for instructions on how to submit the full application.

No. Applicants must submit their application electronically. OVC will not accept paper submissions.

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at www.grants.gov/web/grants/support.html, or at [email protected]. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must contact the Grants.gov Customer Support Hotline or the SAM Help Desk (Federal Service Desk) to report the technical issue and receive a tracking number.

An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the Nation al Criminal Justice Reference Service Response Center at [email protected] within 24 hours after the application deadline to request approval to submit its application after the deadline.

Note: OJP does not automatically approve requests to submit a late application. After OJP reviews the applicant's request, and contacts the Grants.gov or SAM Help Desks to verify the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the late application submission was due to the applicant's failure to follow all required procedures, OJP will deny the applicant's request to submit its application.

The following conditions generally are insufficient to justify late submissions—

  • failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal can take as long as 10 business days to complete. The information transfer from SAM to Grants.gov can take up to 48 hours.),
  • failure to follow Grants.gov instructions on how to register and apply as posted on its website,
  • failure to follow each instruction in the OJP solicitation, or
  • technical issues with the applicant's computer or information technology environment, such as issues with firewalls.

For technical assistance with submitting the full application in the Justice Grants System (JustGrants), contact the JustGrants Service Desk at [email protected] or at 833-872-5175. The JustGrants Service Desk operates 5:00 a.m. to 9:00 p.m. eastern time, Monday - Friday and 9:00 a.m. to 5:00 p.m. Saturday, Sunday, and federal holidays.

To facilitate the transfer of data, JustGrants is not available for use from 1:00 a.m. to 5:30 a.m. eastern time on weekdays and from 8:30 p.m. eastern time on Saturdays to 9:30 a.m. eastern time on Sundays.

An applicant that experiences unforeseen JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must contact JustGrants Support  or the SAM Help Desk (Federal Service Desk). Report the technical issue and receive a tracking number.

The applicant must email the contact identified in the Contact Information section of the solicitation within 24 hours after the application deadline to request approval to submit its application after the deadline. The applicant's email must describe the technical difficulties, and must include a timeline of the applicant's submission efforts, the complete grant application, the applicant's DUNS number, and any JustGrants Support or SAM tracking number(s).

Note: OJP does not automatically approve requests to submit a late application. After OJP reviews the applicant's request, and contacts JustGrants Support to verify the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the untimely application submission was due to the applicant's failure to follow all required procedures, OJP will deny the applicant's request to submit its application.

The following conditions generally are insufficient to justify late submissions—

  • failure to register in SAM or Grants.gov in sufficient time (SAM registration and renewal can take as long as 10 business days to complete),
  • failure to follow Grants.gov and JustGrants instructions on how to register and apply as posted on these websites,
  • failure to follow each instruction in the OJP solicitation, or
  • technical issues with the applicant's computer or information technology environment, such as issues with firewalls.

Instructions for filling out the SF-424 can be found on the Office of Justice Programs Grant Application Resource Guide.

 

Date Created: April 23, 2020